MHS IT Policy for Private Residence Broadband

MHS IT Policy for Private Residence Broadband:

Purpose: To outline the policy for broadband installation and reimbursement for occupants of private residences associated with MHS.

Scope: This policy applies to all occupants of shared accommodations and individual occupants within MHS private residences.

Policy:

1. Shared Accommodations:
   • Broadband will be installed and maintained by MHS for all shared accommodations.

2. Individual Occupants:
   • Individual occupants who require their own broadband service may order it independently.
   • Occupants who are entitled to expense claims can submit their broadband costs for reimbursement.
   • Claims for reimbursement must follow the standard MHS expense claim procedures and provide necessary documentation of broadband service costs.

Procedure:

1. Installation:
   • MHS will coordinate the installation of broadband services in shared accommodations.
   • Any issues with the shared broadband service should be reported to the MHS IT department for resolution.

2. Independent Orders:
   • Individual occupants must select and order their preferred broadband service independently if shared broadband does not meet their needs.
   • Occupants must ensure their service provider and plan comply with any relevant MHS guidelines or requirements.

3. Expense Claims:
   • Entitled occupants can submit a detailed expense report, including receipts and service invoices, to claim reimbursement for their broadband service.
   • Expense claims will be processed in accordance with MHS’s financial policies and procedures.

Compliance:

• All occupants must comply with this policy. Non-compliance may result in denial of reimbursement claims or other actions as deemed necessary by MHS.

Review:

• This policy will be reviewed annually and updated as necessary to ensure compliance with organizational needs and external regulations.
•  

For questions or further clarification, occupants should contact the MHS IT department.